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Administrative Structure: The State Archives of West Bengal functions under the Higher Education Department. Its administrative structure consists of a Director, Deputy Director, Assistant Director, Chief Archivist, Archivist, Assistant Archivist and Microfilm Photographer assisted by Group B, Group C and Group D personnel. The archival officers are all Post Graduate degree-holders in history, recruited directly through the Public Service Commission on the basis of written examination besides Viva-voce. All Assistant Archivists have to pass a departmental examination in two parts, on the technical aspects of Records Management and Archival Science within three years of probation, their confirmation being conditional on the passing of this examination. Promotion to the next higher grade (Archivist) is strictly conditional on completion of internationally recognized 'One Year Diploma Course in Archives and Records Management' from the National Archives of India.

Group-wise break up:

Group A:

  1. Director
  2. Deputy Director
  3. Assistant Director
  4. Chief Archivist
  5. Archivist
  6. Assistant Archivist
  7. Micro-Photographer

Group B & C (Establishment, all in deputation):

  1. Head Assistant
  2. Senior Assistant (U.D.A.)
  3. Stenographer
  4. Lower Division Assistant
  5. Typist Supervisory Grade
  6. Typist Grade-I
  7. Typist Basic Grade

Group C & D (Assisting in archival work):

  1. Binder Grade-I
  2. Duplicating Machine Operator
  3. Binder Basic Grade
  4. Motor Driver
  5. Muharrier-cum-Sr. Mender Grade-I
  6. Muharrier-cum- Sr. Mender Grade-II
  7. Record Supplier cum Mender
  8. Duftry Grade-I
  9. Duftry Basic Grade
  10. Peon-cum-Farash Grade-I
  11. Peon-cum-Farash Basic Grade
  12. Orderly Peon
  13. Photo Assistant
  14. Helper
  15. Sweeper Grade-I
  16. Sweeper Basic Grade
  17. Durwan/Night Guard Basic Grade
  18. Durwan/Night Guard Grade-I
Archival Advisory Board: In 1919, the first session of the Indian Historical Record Commission passed a resolution requesting the Provincial Governments of Bengal, Bihar and Orissa to concentrate the old records of their districts in their Provincial Record Offices. In conformity with the pro-record ideals, the Regional Record Survey Committee for Bengal and Assam started working in 1946 at the end of the war with its first President, Sir J.N.Sarkar, Convenor, Dr. R.C.Majumdar and Secretary, Dr. N.K.Sinha. In the year 2000 an Advisory Committee has been constituted for its academic and archival development with Prof. Benoy Bhusan Choudhury, as its Chairman.